Minutes of the USATF Florida Executive Committee Meeting

November 2, 2003

Louise’s Condo  -- Thanks for the coffee

Cape Canaveral, Florida

Present: Pam Betz, Lionel Bonck, Don DeNoon, Sandra DeNoon, Paul Elliott, Bob Fine,

Rod Larsen, Louise Mead-Tricard, Chris Murray, Rick Rothman and Jesus Virella

Absences: Robin Beamon, Fran Fidler, Sonja Friend-uhl, Paul Gaulden, Jake Jacobson,

Jan Parke and John TenBroeck

 Guests: Alex Smolka

 Called to Order at 11:03

 Minutes approved as published.

Sanctions -- 185 so far this year (2003) compared to 147 for 2002 and 6 for 2004

 Treasurer’s Report

Balance on Hand as of 10/31/2003 $12,577.74, approved pending audit.

 1.      Manual Dias (he did not pay for his entry fee and for some merchandise he bought, declined credit card and bad check) Approved that we not let him join USATF Florida until we notify him that he needs to pay his debits to Northwest Event Managements in Eugene, OR

2. EC Attendance Bylaw—the following a Bylaw amendment was proposed and will be submitted at the next Annual meeting.  To amend Article 10 EXECUTIVE COMMITTEE: Change the first full paragraph, first sentence to read “If a Committee member misses two meetings with unexcused absences or four meetings with excused absences within a two year period, they will be remove from the committee.”
3. Financial Report on Membership – Will be email by Robin to the committee
4. VP of the South -- Bob nominated and it was approved that Alex Smolka be the VP South. Please note his email address is asmolka@fau.edu and his mailing address is 576 Sandpiper Way, Boca Raton, FL 33431 Home phone (561) 750 7202 Work is (561) 297-3716. Please add him to your lists.
5. Cost of Sanctions for Non USATF FL members -- It was approved to charge Non USATF Organizational members $100 more than members for their sanctions. This is in line with what other Associations are charging.
6. Tri fold Brochure for next years events – It was approved to spend up to $4,000 for Advertising. Bob appointed a committee of Don DeNoon, Louise Mead-Tricard and Chris Murray.  Only sanctioned events will be included.
7. Committee Reports

• Cross-Country – The committee held a two race series one in South Florida and one in Clermont. Rick and Don will be handling The 2003 Florida Association Masters and Open Cross-Country Championships and Robin will be handling the Youth Championships on November 15.
• Racewalk--2003 USATF Masters Racewalking Championships will be held in Coconut Creek on Nov 23.
• T & F – The 2004 USATF Florida Masters Track and Field Championships will be held in Jacksonville on May 8.  Jan. 24 -USATF Winter Sun T & F Meet #1, Feb. 21- USATF Sun T & F Meet #2, Mar. 27 - USATF Spring NTC T & F Meet #1, Apr. 10- USATF Spring NTC T & F Meet #1, May 22 – USATF Central Florida Classic, May 27 – BAYTAF Classic, Jun 11-13 – Miami NW Express Classic, June 26 – USATF Southeastern US Championships.
• Youth -- Approved to support the Miami-Dade’s Bid for the 2007 USATF Track and Field and 2005 USATF JO’s Cross Country Championships
• Officials – Meet Directors need to treat officials better in order to get them to come to meets.  We are going to hold several clinics through out the State during the first few months on next year.  If anyone is interested in becoming a certified officials contact: Rod Larsen Larsenrod@aol.com
• Fund Raising Committee –Still looking for a Fund Raiser

8. Next year’s Annual meeting -- We are going to be looking for a venue.
9. Presidents Comments
10. WEBSITE -- John TenBroeck was appointed the new WEB Master with a committee of Chris Murray and Jesus Virella
11. Bob gave a report on Palm Beach County and it’s Sports and Fitness Festival
12. In the future all Championship bids; Association, Regional and National should go through the appropriate sports committee.

 Next meeting Time Date and Place Rod is to contact all Committee members about the Date but we are looking at Feb 1 or Jan 25

Adjournment at 1:58 PM

 Respectfully submitted,

 Rod Larsen,  Secretary

USATF Florida