USATF Florida Executive Committee meeting

Friday, August 20, 2004     Marriott Miami Airport

A quorum being present the meeting was called to order at 7:30 p.m.

Present: Robin Beamon, Pam Betz, Don DeNoon, Sandra DeNoon, Paul Elliott, Fred Finke, Bob Fine, Rod Larsen, and Alex Smolka.

Explained Absences: Lionel Bonck, Sonja Friend-Uhl, Rick Rothman, Louise Mead-Tricard, Dennis Mitchell Fran Fidler, and John TenBroeck.

1.  Bid Forms: Approved to require Championships to be hosted by a USATF Florida Member Club/Organization, add Gate admission to bid form.
2.  The agenda for Annual meeting was established.
3.  $500 for 2005 World Youth Championships – Approved to pay $500
4.  Report on how to improve membership – Committees need to discuss this and report back Saturday
5.  By-law amendments –The committee decided to propose the following substitute amendment:
"If a person misses half or more of the meetings of the Executive Committee within a year, they will be subject to removal."
6.  It was decided that we need a job description for our Committee Chair positions.
7.  Youth Protection Program Approved to start the Child Protection Initiative Program with a $10 fee to be paid by the individual to USATF/FL Membership account with $5.00 being pay to the association and $5.00 to be paid to cover expenses.
8.  Reimbursement for committee members’ expenses – It was approved to pay, if requested, members of the Executive Committee a $50 a day per diem (with a maximum of $100 total) to attend the USATF Florida annual meeting.

Meeting adjourned at 10:37 p.m.

USATF Florida Executive Committee meeting

Saturday, August 21, 2004 after the Annual meeting  -  Marriott Miami Airport

 A quorum being present, the meeting was called to order at 3:50 p.m.

Present: Robin Beamon, Pam Betz, Albert Booker, Don DeNoon, Sandra DeNoon, Paul Elliott, Ed Emlaw, Fred Finke, Darcy Jeffers, Brian Hickey, Rod Larsen, Joe Monks and Alex Smolka.

Explained Absences: Rob Carver, Sonja Friend-Uhl, Rick Rothman, Louise Mead-Tricard, Dennis Mitchell and John TenBroeck.

    1.                An ad is being placed in the Miami Marathon’s program promoting USATF Florida membership.

2.                Don is going to give Robin the dates of the ads we placed this year in Florida Sports magazine and Robin is going to cross reference with the number of people who join our Association.

3.                It was suggested that we market the advantages of youth membership to their parents.

4.                It was suggested that we look into giving USATF pins to those that join the association.

5.                It was approved to place ads in Florida Sports magazine for the October and January issues.

6.                It was approved that all ads will include a membership application and directions on how to join “on line”.

7.                Ed and Fred agreed to review our website and report back. If reformatting is appropriate, they should be sure to consult with John.

8.                Don is going to update our tri-fold marketing brochure and report to the committee.

9.                The Budget and Finance Committee was elected (Don, Pam, Robin, Sandy and Rod).

10.           Fred and the other LDR Chairs will draft a proposal on having a Team Championship Grand Prix to include prize money.  The prize money would go toward paying some of the expenses to send teams to the National Championships.

11.           It was approved for Darcy and Fred to attend the National LDR Workshop in October and to receive the $350 stipend being paid by USATF National office.

12.           Delegates to the National Convention will be given the responsibility of attending committee meetings and reporting  what happened.

13.           It was approved to offer a reduced membership fee of $10 to those athletes that run the 4 Miami-Dade County races that will require USATF membership.

14.           The Race Walking Committee’s Grand Prix awards will be given at next year’s annual meeting.

15.           The following people will be our delegates and alternates to the USATF National meeting: Rod Larsen, Pam Betz, Fred Finke, Robin Beamon, Don DeNoon, Sandy DeNoon, Al Booker, Paul Elliott, Denise Elliott, Dennis Mitchell, Louise Mead Tricard, John TenBroeck, Darcy Jeffers, Bob Fine, Dale Sims and Carol Hardeman. Who will be the delegates and who will be alternates has yet to be determined.

16.           The date of next year’s USATF Florida’s annual meeting will be Saturday, August 20.

17.           We would like to see the meeting held in Jacksonville.

18.           The chairs are reminded they need to prepare their budgets. 

The next meeting of the Executive Committee will be November 13, 2004, at 3:00 p.m. at the USAT – National Training Center in Clermont.

The meeting adjourned at 5:10 p.m.

Respectfully submitted,
Rod Larsen
President, USATF Florida